[2015] Jeffrey Wachendorfer: Report Writing Starts on Scene

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by lspivey586
Last updated 6 years ago

Language Arts

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[2015] Jeffrey Wachendorfer: Report Writing Starts on Scene

Report Writing Starts On Scene

Who: write down complete namesWhat:what happened; synopsisWhere: where did it happen; where is the suspect/victimWhy:why did everything happen; develope intent or a motiveWhen:when did this happen, report itHow: how did it happen

Ends Up At Court

Everything Between

When a report is done where does it go?Once a report is submitted it will go through the chain of command for approval and then be forwarded to the State Attorney's Office for prosecution. From there it will be read by two parties; the State Attorney's and the Defense Attorneys. You may be called under a subpeona to both Offices for further explination of the incident and your report.The Public Defender's office may order a "Show Cause" hearing because they may feel you did not show probable cause for an arrest in your report.

I don't see that information in the report.

A Few Tips

- Avoid using slang unless it is a direct quote.-Spell check and proofread your report.- Do not include your opinion on things, just stick to the facts. It is ok to put a victims opinion on why they think the suspect committed the crime. -If you didn't write it in the report, it didn't happen. This is because some cases could take up to a year or more to go to court. Chances are you may not remember a specific detail if it is not in your report.- A good rule of thumb is to write your report so the narrative can stand alone. Everything about your report should be included in the narrative. The 5 W's and How.

When you go to court be prepared. Dress in your uniform or in business attire. Know your report. Don't just read it. Look at the Judge and address the Jury/Lawyers when you answer questions. Smile when it is appropriate. Be professional and confidant. If you do not know the answer to a question simply say you do not know or you can not recall the information. Be sure to listen carefully to any questions a defense attorney asks you. After all they are trying to find loopholes and conflicts with you and your report.

Bowden, J. (2015). 2 Secrets to Good Report Writing. Retrieved from http://www.Policeone.comUniversity of Phonix (). Courtroom Documents and Written Communications Module 7. Retrieved from University of Phonix, CJS205 websiteFort Pierce Police Policies and Procedures.


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